Inventory - Automatic Purchase Orders

This section outlines how you can set Micronet to create automatic purchase orders to help you maintain the appropriate levels of stock. Micronet does this by analysing sales averages, normal stock lead times, branch maximum or minimum requirements, and current order or backorder levels. Auto-purchasing can be done on a per warehouse basis or for the overall company by combining all the warehouses as one.

Automatic purchase orders are created using information gained from various areas of Micronet. First you need to select your method of creating the automatic purchase orders, then define your selection criteria, then set any overriding factors. Micronet then displays a suggested list of items to be ordered which can be edited and reviewed before the purchase orders are printed or faxed to your suppliers.

You can also use this option to collect and print the details of items that should be transferred from one location where there is calculated to be too much stock to one that is low in stock. If you want to setup transit locations for these automatic stock transfers, refer to "File - Warehouse - Warehouse". A good convention to setting these up would be:

Setting up transit locations is optional. However, when you are creating an automatic purchase order for stock that needs to be transferred from one location to another, Micronet automatically assigns stock from the overstocked location to a location in need of stock. If that location has an associated transit location – e.g. <Location ID>T like the SYD and SYDT samples shown above – then Micronet assigns the transfer to that location.

The process of creating transfer recommendations is similar to the standard auto-purchase order process. Micronet just differentiates between stock that should be ordered from an external supplier and stock that could be transferred from an internal supplier like another branch or head office warehouse.

Technical Tip 2.8 Feature Micronet ignores items that have been marked as dead stock on the Warehouse Details screen (refer to "File - Inventory - Purchasing").